Transactions

 

1). Pending Work Order

• Here it will show all pending work order list which are used to create production for that sales order base.

URL : https://dev.giggleserp.com/public/pendingworkorder

 

This image shows the "Pending Work Order" screen from the Giggles ERP system, specifically found under:

Production > Transaction > Pending Work Order

🧾 What the Screen Describes

This screen is used to monitor and manage work orders that are pending production based on sales orders. Each row represents an item from a sales order that still needs to be produced or fulfilled.

⚙️ How It Works – Field Descriptions

📄 Table Columns:

1. Action

• Green “+ Add” button: Used to initiate or link a work order for the corresponding item.

• Red icon: Likely indicates a record that requires attention or has an issue.

#

• Serial number of the entry (e.g., #1, #2).

Sales Order Prefix

• Identifies the sales order associated with the item. (e.g., CSALES-ORDER00832022)

Item Code

• Unique identifier/code for the item (e.g., I1538BP, MITEM05).

Item Name

• Name of the item (e.g., FIRSTITEM, MITEM05).

Item Type

• General classification of the item (e.g., Goods).

Item Sub Type

• Further classification; here it's Finished Good indicating completed items to be delivered.

Sales Order Qty

• Quantity of the item required according to the sales order (e.g., 10.00, 1500.00).

📦 Details Expanded for a Row

When a row is expanded (like row #2), additional details appear:

• Assign Qty: Quantity already assigned to work orders (e.g., -126 indicates an error or over-assignment).

• Purchase Qty: Quantity being fulfilled through purchase (e.g., 110).

• Work Order Qty: Quantity already issued for production (e.g., 100).

• Pending Qty: Quantity still pending to be fulfilled (e.g., 1416).

• Order Date: Date the sales order was created (e.g., 25-02-25).

• Location Name: Internal location or plant managing this order (e.g., PIYUSH TEST).

🔍 Other Features on the Screen

• Search Box: Filter and locate specific records.

• Entries Dropdown: Choose how many rows to display.

• Export Options: Save/export the data to Excel, PDF, or Print.

✅ Use Case

This screen is helpful for:

• Tracking pending items from sales orders that require production.

• Planning production capacity based on open work order needs.

• Preventing overproduction or shortages.

• Quickly assigning work orders via the “Add” button.

2.2). Work Order

• Here it will show all work order list which are used to create production for that sales order,stock and sale order with job work base.

URL : https://dev.giggleserp.com/public/workorder

 

The image you provided is a Work Order List View screen from Giggles ERP. This page allows users to view, manage, and track Work Orders related to manufacturing or production.

📋 Table Breakdown (Work Order Records)

Column Description

Action Icon to view/edit detailed info of the Work Order

# Serial number of the record

Voucher Type Type of document, e.g., “Work Order”

Voucher No Unique ID for each Work Order (e.g., WO-0052-2023)

Voucher Date Date when the Work Order was created

Location Name          Where the production is assigned (e.g., LOCATION TEST, Piyush Test)

Machine/Plant No Specific machine or plant assigned (blank in the image)

Status Current status of the Work Order (all are Active)

Item Details Button to view required materials (opens modal)

Remarks Additional notes (currently blank)

🧩 How It Works

1. View Work Orders:

• This screen shows a list of all Work Orders created in the system.

• Users can search, filter, or export using the buttons at the top.

Check Work Order Status:

• Each Work Order shows its status (e.g., Active).

• If the status needs to be changed (e.g., to “Closed”), this can typically be done in detail view or modals.

Click "Item Detail":

• This opens a popup/modal showing all items required to fulfill that Work Order (raw materials/components).

• Example from earlier: item codes like I1538P, quantities, and names.

Create a New Work Order:

• Use the green "+ Work Order" button to start a new order.

Priority Indicator (optional):

• For WO-0045-2023, there's a yellow dot with “Medium Priority” – showing that priority levels may be added.

 

Inward Item Details Modal

• Shows the list of items associated with the Work Order.

• Columns:

• Item Code (e.g., I1538P)

• Item Name (e.g., FIRSTITEM)

• Item Qty (e.g., 10)

✅ Indicates what raw materials or parts are needed for this Work Order.

 

 

🛠️ Planning Status Modal

• You can change the planning stage of the work order:

• Open – Still in planning

• Automatic Close – Closed when conditions are met

• Forcefully Close – Manually closed

🟢 This status helps track whether planning is complete.

🏭 Production Status Modal

• You can change the production stage:

• Open – Production ongoing

• Automatic Close – Closed automatically after completion

• Forcefully Close – Manually closed if needed

🛠 Used to track real-time production progress.

 

📦 Packing Status Modal

• You can change the packing stage:

• Open – Packing in progress

• Automatic Close – Closed automatically after completion

• Forcefully Close – Manually closed if needed

📦 Helps track the final stage of Work Order execution.

 

🔄 How They All Work Together:

1. Work Order Created → Appears in the list.

2. Click Item Detail → Shows raw materials required.

3. Change Planning Status once planning is done.

4. Change Production Status as the item is produced.

5. Update Packing Status after packaging is complete.

6. The work order can now be marked complete.

2.2.1). Pending Work Order 

 

URL : https://dev.giggleserp.com/public/pendingworkorder

This screen is used to manage work orders that are pending production based on sales orders.

When user click on Add then you will redirect to Work Order Screen Based on sales order screen like this in there you can see that all the information was passed.

This all images show how to work order create based on pending work order.

2.2.2). Work Order

URL : https://dev.giggleserp.com/public/workorder

Use the green "+ Work Order" button to start a new order. URL : https://dev.giggleserp.com/workorderforproduction/create

These images show how to create work order based on all different styles like Sales order, stock and Sales order with job work.

Where Sales order and stock are default available there but Sales order with job work only appear when super admin will allow this option in your store only at time you can see this.

It is used when a production planner or authorized user wants to create a new work order, defining key details like the type, location, date, reference document (like a sales order), priority level, and responsibility.

📋 Explanation of the Fields in the Form

✅ How It Works

1. Navigate to the Page
   Go to Production → Transactions → Work Order and click on Create Work Order.

2. Fill General Details
   Complete the basic data like:

• Voucher Type & No.

• Date of order.

• Location where the work will be executed.

• Reference to sales order (if any).

• Choose a responsible person.

• Assign a priority to schedule work effectively.

 

3. Set Material Details
   Click on the “Material Details” tab (top right) to:

• Define items required, quantities, and codes.

• Pull in BOM (Bill of Materials) automatically or enter manually.

 

4. Submit / Save
   After filling in all required fields, submit or save the work order. It will then be listed under the Work Order List where it can be tracked, edited, and approved.

🛠️ How to Use This Page Step-by-Step

1. Click “+” (New) to open this form.

2. Select:

• Work Order type.

• Voucher Date (today or future date).

• Select Base (e.g., Stock or Sales Order if it originates from a sale).

• Location and Stock Location (usually the same unless otherwise).

Choose priority to help plan schedules:

• 🔵 Low

• 🟡 Medium

• 🔴 High

Add the responsible department or user.

Add any special notes in the description box.

Switch to Material Details tab to define what needs to be produced and the raw material required.

Click on add it was open item list of raw material.

Select any which you want to create production of products.

Save or submit the order.

🧾 Purpose of the “Item Details” Tab

This tab is where:

• You define the final item(s) to be produced.

• You link raw materials or sub-items required for production.

• You set quantities, stock levels, tolerances, and product/packing instructions.

🔍 Field-wise Explanation

There are also:

• Packing Instructions: Optional field to give packaging guidelines.

• Product Instructions: Optional guidelines related to production steps or QA notes.

✅ How It Works Step-by-Step

1. System Lists Items

• When you create a work order and link a BOM or Sales Order, the system auto-populates the item and sub-items list.

Enter Quantities

• For each item (like FI02), you enter the production quantity in KG (or other UOM).

• Sub-items (e.g., FI08, FI09) are components or materials required to build the main item.

Check Stock

• The system shows available stock to ensure you have materials to begin production.
  
  

Set Tolerance

• You can specify how much extra (+%) or less (-%) production is allowed than the planned quantity.

Give Instructions

• Use Packing Instruction and Product Instruction fields to define specific requirements.

Save the Order

• Once all item quantities, tolerances, and instructions are reviewed, click the blue “Save” button.

🧠 Example from the Image

• FI02 is the main product being produced.

• FI08 and FI09 are materials/sub-assemblies of FI02.

• Stocks of FI08 and FI09 are 90 KG each, but production quantity is currently set to 0 (needs input).

• The Pd.No. (Production Number) is selected for FI02 as 4002.

 

WIP Qty stands for Work In Progress Quantity.

📌 Definition:

WIP Qty refers to the quantity of material, product, or component that is currently under processing in production but not yet completed as a finished good.

 

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🏭 Where it's used:

• In manufacturing or production modules of ERP systems.

• On shop floors where raw materials are converted into finished goods.

• In QC/QA modules where inspection of semi-finished goods occurs.

 

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🔁 Workflow Example:

1. 🔹 A Work Order is released for 100 units of "Laptop Model X1000".

2. 🔹 Raw materials are issued, and 60 units are currently in assembly.

3. 🔹 These 60 units are not yet completed or moved to final QC.

4. ✅ So, the WIP Qty = 60 units.
   
   

 

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🎯 Purpose of WIP Qty:

• Shows how much is actively being worked on.

• Helps in production planning, resource allocation, and tracking delays.

• Used in costing to calculate the value of semi-finished inventory.

• Crucial for real-time dashboard reports and progress monitoring.

 

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📊 Live Example in ERP System:

Here, 70 units are still being worked on — i.e., WIP Qty = 70.

2.3). Work Order Allocation

URL : https://dev.giggleserp.com/workorderallocation

This image shows the “Work Order Allocation” screen in the Giggles ERP system. This screen is used to view, manage, and allocate raw materials or resources for existing work orders.

🧾 Purpose of the Work Order Allocation Screen

The main goal here is to allocate the required stock/materials for each work order that has been generated. This step is crucial before actual production can start.

🔍 What Each Section Means

🖥️ Colored Status Buttons on Top

These buttons help filter and view work orders based on their material allocation status.

📌 Extra Notes

• The search bar on the top right allows quick filtering by WO No., SO No., Schedule No., or Item Code.

• The export and print icons above the table let you export this data for reporting or documentation.

• Multiple work orders can be managed simultaneously on this screen.

2.3.1). Work Order Allocation 

 This image shows the detailed view of a Work Order Allocation screen from Giggles ERP, specifically for:

This step is part of the production workflow where raw materials (RM) are assigned to a Work Order before actual production begins.

URL : https://dev.giggleserp.com/workorderallocation_itemdetails/499/3332

 

📋 Summary of What This Screen Represents

This screen is used to assign available raw materials for the work order WO-0004-2025, which is meant to produce Item FI02 (10 KG). It shows the required input materials (components), their availability, and provides options to allocate them from stock or purchase.

🔍 Column-Wise Breakdown

✅ How This Works – Step by Step

1. Review Requirements

• This work order needs 10 KG of FI08 and 10 KG of FI09.

Check Available Qty

• Both raw materials have 90 KG available in stock → sufficient for this order.

Enter Assign Qty

• User should enter 10 in the Assign Qty column for both rows (instead of purchasing).

Click “Submit”

• Once entered, click Submit for each row. This will assign the material from inventory.

Finalize MRS

• After submitting, click the “Finalized MRS” button. This generates a Material Requisition Slip (MRS), officially allocating stock to the production order.

🟢 Goal of This Screen

This ensures:

• Proper inventory management.

• Raw materials are reserved for production.

• No shortage occurs during manufacturing.

• Purchase is triggered only if stock is insufficient.

2.4). MRS (Material Requisition Slip)

This page lists all Material Requisition Slips created in the system. These slips request raw materials from the store for production purposes.

URL : https://dev.giggleserp.com/mrs

 

🔍 Breakdown of Each Column:

✅ What You Can Do from This Page:

1. Review MRS Entries
   Check which raw materials have been requisitioned for each work order.

2. View Detailed Items
   Click the blue icon (under Action) → a pop-up shows the specific materials requested.

3. Track Work Order Links
   Each MRS is linked to a Work Order, ensuring traceability from inventory to production.
   
   

4. Monitor Status
   The green "Active" label shows that the MRS is currently valid (not completed or canceled).

5. Filter/Search
   Use the fields at the bottom (Voucher No, Work Order, etc.) to filter MRS records.

🔄 Workflow Example:

Here’s how this fits into the production workflow:

1. Work Order Created → (e.g., WO-0004-2025)

2. Material Requirement Calculated → System determines which raw materials are needed.

3. MRS Generated → (e.g., MRS-0003-2025) to allocate materials.

4. Store Team Issues Material → Inventory is updated accordingly.

Also in there using Create new button clicking you can create new MRS for other specific production or sales order or purchase order.

 

Using this you can easily Edit That or create MRS , also you can print that MRS , also delete that MRS.

 

When user click on Edit / Create at time this screen was open 

2.4.1). Create MRS

URL :  https://dev.giggleserp.com/mrs/create

Yes! This image shows the edit/create screen of a Material Requisition Slip (MRS) in the Giggles ERP system. It is used for creating or modifying a request for materials needed for production.

🔘 Buttons at Top:

• General Details (Selected): You're on the general information tab.

• Material Details: Clicking this will let you add/select the list of materials (items) to be requisitioned.

 

🔍 What This Page Shows:

🎯 Purpose:

To create or edit an MRS that links a Work Order to the materials required from the store/warehouse.

📋 Form Fields Explained:

✅ How This Works (Step-by-Step):

1. User (Admin or Production Officer) goes to:
   Production > Transactions > MRS > + Create New

2. Fills General Information:

• Links a Work Order

• Sets the location and voucher date

• Provides optional description

Clicks “Material Details” tab to:

• Add raw materials (items), define quantity, and units (e.g., 10 KG of ABS plastic)

Saves the MRS

• It gets a unique number (e.g. MRS-0001-2025)

• Status becomes Active

• Store department can now issue materials accordingly

2.4.2). Material Details Of MRS

This image shows the “Material Details” tab of the MRS (Material Requisition Slip) module

🧾 What This Screen Describes:

It is part of the MRS creation process where you define the list of materials to be withdrawn from the store for production, based on a Work Order.

📋 Table Fields Explanation:

🔘 Actions & Buttons:

• + Add: Used to add new item rows (more materials to the requisition).

• Save: Saves the full list of items to the MRS record.

✅ How It Works (Step-by-Step):

1. Navigate to:
   Production > Transactions > MRS > Create

2. Fill in General Details tab (as shown in your earlier image):

• Work Order No, Location, Voucher Date, etc.

Switch to Material Details tab:

• Click + Add to open item selector

• Choose items needed for production

• Enter quantity in both main unit (e.g. PCS) and alternate unit (e.g. KG)

Click Save:

• This finalizes the MRS entry with its item list.

• The store/warehouse team will now issue these materials.

2.5). Pending Planning

• Here it will show different pending planning reports which are used in production.

URL : https://dev.giggleserp.com/pendingplanningreport

 

📘 What This Screen Shows:

This is a dashboard for unplanned Work Order operations — where operations (like cutting, testing, etc.) are generated from Work Orders but not yet assigned or scheduled under production planning.

🧾 Key Fields Breakdown:

🔍 Inner Details Under Each Row:

• Operation Alt Qty: Alternate unit quantity (same as Operation Qty, here in KILOGRM1).

• Cycle (Load Hours): Estimated machine/labor hours per unit (e.g., 0.027778 hours).

• Planning Qty: Currently 0 KG (unplanned), hence appears in this list.

• Pending Qty: Amount still left to be planned, here full 10 KG.

🔄 How It Works:

🔁 Process Flow:

1. Work Orders are created for production.

2. Each Work Order has one or more Operations (e.g., Cutting, Testing).

3. Those operations need to be planned (scheduled for machines or labor).

4. This screen shows which operations are still pending planning.

5. Clicking Add Planning will:

• Open a planning form.

• Let you assign resources (machine, labor, shift).

• Schedule the operation for execution.

Once planning is done, it disappears from this screen and moves to the Planning module.

Also you can create Planning From Manually Process 

✅ Use Case Example:

Let’s say:

• WO-0004-2025 is for producing FITEM02.

• It involves three operations: Cutting, Chemical Testing, and Melting.

• All are listed here with 10 KG each still pending.

A production planner will:

1. Click Add Planning on each row.

2. Assign the operation to a shift or machine.

3. Submit the plan.

That operation becomes ready for execution, and inventory/MRS can now support it.

2.6). General Details of Planning 

This is the Planning Entry Form, used after clicking "Add Planning" in the Pending Planning module. It helps production planners allocate resources (like machines, shifts, etc.) for executing a Work Order operation.

URL : https://dev.giggleserp.com/planning/create

🧾 Key Sections & Fields Explained

At the top-right, there are:

• General Details (highlighted): Main header details like date, location, etc.

• Material Details (toggle tab): For specifying the materials involved (MRS consumption, BOM, etc.).

⚙️ How It Works (Workflow)

1. Planner opens a pending operation (like Cutting 10 KG).

2. This screen loads with default info from that Work Order.

3. The planner:

• Confirms location and date.

• Selects machine category.

• Describes shift instructions or any planning notes.

Once completed, they switch to the Material Details tab to:

• Define raw materials to consume.

• Enter quantities (from MRS or BOM).

After saving, the planning record:

• Reserves machines.

• Assigns production load.

• Moves to "Job Work" or "Production" screen for execution.

2.6.1). Material Details Of Planning

 

🖥️ What This Screen Shows

This is part 2 of the Planning module — after filling the general details like Voucher Date, Location, etc., the user switches to Material Details to assign machines, quantities, and production timing.

📊 Description of Columns and How It Works

⚙️ How It Works (Step-by-Step)

1. The planner selects the Work Order that needs planning.

2. The system auto-fills item details, operation, quantities, and machine category.

3. The user:

• Selects the specific machine from dropdown.

• Confirms the quantity to plan.

• Enters start and end time.

• Optionally assigns shift and priority.

Once saved:

• This record becomes a planning job.

• It will show up in the Job Work or Production Execution screen.

• Machine load gets updated based on cycle time.

• The quantity gets marked as "Planned" in the Work Order.

2.7). Pending Production

This module helps track what parts of a work order have been planned but not yet produced.

URL : https://dev.giggleserp.com/pendingproductionreport

 

🖥️ What This Screen Shows

The screen is titled Pending Production, meaning it lists production tasks that are planned but still pending execution.

📊 Breakdown of the Table and Fields

🔍 Detailed View Below the Table

Below the main grid, you see expanded details of the selected item:

Field Value/Explanation

Item Name FITEM02 – The name/code of the item to be produced.

Operation Name ML-Melting – The operation being tracked.

Machine Category Name 2-ASSEMBLE MACHINE – Machine category used.

Machine Name Machine1 – Specific machine selected during planning.

Planning Qty / Sec 10 KG – The quantity scheduled in the planning stage.

Production Qty / Sec 0 KG – Shows that production has not started yet.

Pending Qty / Sec 10 KG – Indicates the full quantity is still pending.

⚙️ How It Works (Step-by-Step)

1. A planning entry (like PL-0001-2025) is created in the Planning module.

2. Once saved, the system tracks how much of that plan has been executed.

3. This screen lists:

• What is planned.

• What is still pending.

• What machine and operation it's linked to.

When the user clicks “Add Production”, they are taken to the production entry screen to record the actual manufacturing of the item.

Once production is entered and saved:

• Production Qty updates.Pending Qty reduces.

• Eventually, once fully produced, this entry disappears from the “Pending Production” list.

2.7.1). Production Create 

URL : https://dev.giggleserp.com/public/mproduction/create

🔧 Purpose of the Screen:

This screen is used to create a new Production Voucher entry, which helps in recording production activity carried out using a specific machine or plant.

📝 Fields and Their Functions:

📂 Tabs at the Top Right:

1. General Details – The current tab where you fill basic production info.

2. Item Details – Where you define input and output items, quantities, and BOMs.

3. Non Working Hours – Optionally specify any machine downtime or interruptions.

⚙️ How It Works:

1. Select Voucher Type → Choose “Production”.

2. Voucher No is auto-filled.

3. Enter Voucher Date and Production Date (defaults to current date/time but editable).

4. Select Machine/Plant No → List shows available machines.

5. Machine/Plant Name auto-fills or you can manually enter.

6. Select Location and Operator Name.

7. Enter additional details or remarks if required.

2.7.2). Production Item Details Screen

 

🧾 Purpose of This Screen:

To allocate production quantities, time, and material consumption for a given item, operation, and machine based on a specific Planning No / Work Order.

🔍 Explanation of Each Column/Field:

• Estimate Time: Expected duration (optional)

• Actual Time: Actual production duration (manual or system-captured)

• Cycle Time: Calculated from quantity and time (e.g., 0.167 minutes per unit)|

• Previous Stock Qty | Shows stock available from the last operation or step (0 here).

• Material Consumption | Button (Consumption) for recording raw material usage for this production.

• Action | Red trash icon to delete the row if needed.

⚙️ How It Works:

Step-by-Step Flow:

1. Work Order Selection:

• Choose a Planning/Work Order No. It auto-populates related fields like item, operation, planned quantity, etc.

Enter Production Quantity:

• Input how much you actually produced (e.g., 10 KG).

Time Tracking (optional but useful):

• You can input actual start/end times.

• The system calculates Cycle Time for efficiency tracking.

Record Material Usage:

• Click "Consumption" to input which raw materials were used in what quantity.

Save:

• Once all entries are added, click the Save button to finalize the production voucher.

✅ Example in This Screen:

• You're doing the ML-Melting operation for item FITEM02 (FI02).

• Planned & actual quantity is 10 KG.

• No prior stock is available.

• You're expected to record material consumed by clicking the Consumption button.

• Cycle time is calculated as 0.167, meaning 10 items are produced per 10 seconds.

📌 Summary:

This screen is where the actual execution of production is captured:

• Links the work order to production.

• Tracks what was produced, how much, when, and how fast.

• Connects with material consumption and efficiency.

 

🧾 Purpose of This Screen:

To record any downtime or non-productive time during a production shift — like machine breakdowns, maintenance, lack of materials, or operator unavailability.

This helps in tracking production efficiency and analyzing machine or process issues.

🔍 Explanation of Each Field:

⚙️ How It Works:

Step-by-Step:

1. Enter Reason: Type or select a predefined reason for the non-working time.

2. Enter Start & End Time: Input the time when production was stopped and restarted.

3. Click Green Save Button (✔️): Adds the row to the non-working hour list.

4. Click Final Save (blue "Save" button): Saves the data into the production log.

📌 Example Use Cases:

• Machine Breakdown from 10:30 AM to 11:00 AM → Record it here.

• Power Failure from 1:15 PM to 1:45 PM.

• Material Delay – raw materials not supplied in time.

🧩 Context of Job Work

This comes after the following process:

🔁 Job Work Workflow Recap:

Step Description

✅ Step 1: Job Work voucher was created (Vendor, Work Order, From-To Operations, etc.)

✅ Step 2: In Return Item Details, items that are expected to come back from vendor were entered

✅ Step 3: Send Item Details tab shows items being sent to the vendor for job work

2.8) job work processes

It is used to record and manage outsourced or internal job work processes for a production order.

URL : https://dev.giggleserp.com/jobwork/create

 

🧾 Purpose of this Screen:

To create a Job Work Voucher, which tracks a specific processing task (e.g., Cutting, Dyeing, etc.) performed either in-house or by an external vendor.

🔍 Field-by-Field Explanation:

Top Header Fields:

• Voucher Type: Type of voucher, selected as Job Work.

• Voucher No: Auto-generated or manually input voucher number (JW-0003-2025).

• Voucher Date: Date when the job work was recorded (06-06-2025).

• Voucher Time: Time of recording the job work (10:05:30 AM).

Left Section:

• Location: Plant or warehouse where the job work is being managed (AAKANKSH).

• Vendor Name: Vendor responsible for the job work (e.g., Aliaze) – can be internal or external.

• Quantity Despatch: Quantity sent for processing (not filled here).

• Tariff Classification: For GST/Tax-related classification (not filled here).

• Work Order: Link to the related production work order (e.g., WO-0005-2025).

Middle Section:

• Expected Duration of Processing: Planned processing time (empty here).

• Quantity of Waste Material: If any waste is expected (not filled).

• PO No: Purchase Order number, if applicable.

• Nature of Processing: Type of process being done (not filled).

• From Operation: Which operation this job is continuing from (e.g., “Mixing” → “Cutting”).

• To Operation: Operation to be done in this step (here, Cutting-Cutting).

Right Section:

• Despatch Date: When material was sent for job work (06-06-2025).

• Identification Marks: Any special identification or marking of items.

• Manufactured Done: If processing has been completed (blank here).

• Address Processor: Address of vendor/processor (blank here).

• Stock Location: Where the processed items should go (again, Aakanksh).

Bottom Section:

• Place: Physical place or area (blank).

• Description: Any additional notes about the job work.

• Status: Shows the current status of this job work record (ACTIVE).

✅ How it Works (Step-by-Step Process):

1. Create Work Order: A production work order is generated (e.g., WO-0005-2025).

2. Assign Job Work: From that order, specific operations like “Cutting” are assigned as a Job Work to a vendor.

3. Select Vendor & Operation: Select the vendor doing the job and define the from operation and to operation.

4. Track Details: Enter expected duration, dispatch quantity, and processing details.

5. Save the entry to officially assign and track the job work.

6. Later: You can use Return Item Details or Send Item Details to manage the items flow.

📌 Where It Fits in the Workflow:

This screen is used after work order creation and BOM allocation and before consumption entry and finished goods receipt. It helps in tracking the production process step-by-step, especially for multi-operation manufacturing.

2.8.1) job work processes for return item details

It is part of the job work process, following the previous entry you shared where the job work was being assigned.

 

🔍 Explanation of This Screen (Return Item Details Tab)

Key Fields:

🔵 Buttons & Options:

• + Add: To add more items to this job work return list.

• 🗑️ (Red Delete Icon): To remove the item from this job work return entry.

• Save: To finalize and save the item return details into the job work voucher.

🔁 How This Works in the Workflow:

🔧 Production + Job Work Flow (Step-by-Step):

📘 Use Case Example:

• You are making a fabric roll.

• The fabric roll was cut by an external vendor (Aliaze) under "Cutting" operation.

• In this screen, you're recording that 10 KG of item FITEM02 (cut fabric) is now returned from the vendor after job work.

• The system keeps track of whether it's part of stock, what was sent, returned, or consumed.

2.8.2) job work processes for send item details

It is the final step in sending raw materials/items to a vendor for job processing (e.g., Cutting, Dyeing, etc.).

🧾 Explanation of This Screen:

This is where you record/send materials to the vendor for job work, including tax and pricing info.

🔍 Table Breakdown:

📌 How It Works:

1. You select raw materials that need to be sent to the vendor (Assign Qty).

2. The system shows the available stock and allows you to assign only up to that quantity.

3. You enter item rate (job work charge, not purchase cost).

4. System auto-calculates tax (CGST + SGST or IGST depending on config).

5. After verifying, you click Save, which finalizes the send-out list.
   
   

📘 Use Case Example:

You are sending ABS material (FITEM05 and FITEM06) to the vendor Aliaze for "Cutting" operation.

• From your stock, 10 KG of each item is assigned.

• You are paying the vendor ₹100 per KG.

• GST (9% CGST + 9% SGST) is applicable.

• Total tax per item = ₹180

• These details may later be used for vendor billing or reconciliation.

✅ After This Step:

Once saved:

• The system deducts this quantity from internal stock as "Job Work Issued".

• These items will be tracked as "Pending Return" from the vendor.

• After vendor completes the operation, you’ll use the Return Item Entry (done previously) to bring them back into your inventory.
  
  

For Processing Next Steps You Should Create Inward For Job Work Challan Based On This Job Work From Inventory Section 

2.8.3) Inward From Inventory

URL : https://dev.giggleserp.com/inward

It shows a summary view of all inward entries, especially for Job Work Challans, used to receive materials into stock.

🧾 What This Screen Shows

This screen shows a log/history of all Inward transactions. Each row is a separate inward entry, and the data columns explain:

🟢 When You Click on a Row

When you click on a row (like #1), it expands and shows more details:

⚙️ How It Works in the Job Work Process

This screen is a part of the Job Work Return Process where processed goods come back to your factory.

✅ Here's the flow:

1. 📤 You send raw material to vendor through Job Work → Send Item Details.

2. 🏭 Vendor processes and returns the item.

3. 📥 You record the returned items using Job Work Inward (shown earlier).

4. 📊 This screen logs each inward entry, letting you track who returned what and when.
   
   

🔍 Additional Features on This Page

• Search bar – to quickly find an entry by number or customer.

• Export buttons – to export the data to Excel/PDF/Print.

• Create New – to initiate a new inward entry.

• Item Detail button – to view what exact items were received in that entry.

2.8.3) Inward Create

URL :https://dev.giggleserp.com/inward/create

This image represents the "Job Work Inward" screen in Giggles ERP, which is the final step in the Job Work process — receiving back the processed material from the job worker/vendor.

 

📥 What This Screen Shows (Job Work Inward):

🧾 Header Section:

📦 ITEM DETAILS Section:

✅ How This Screen Works:

1. When items return from the vendor after processing, you create this Job Work Challan Inward entry.

2. Select the original Job Work reference (JW-0003-2025) to link it to the correct process.

3. Enter details like quantity received, cost, and total amount.

4. After clicking Save:

• The system adds stock back into your inventory.

• It marks these items as received from job work.

• It may also update pending inward status and track batch-wise movement.

📌 Example Case Recap:

You had sent 10 KG of FITEM02 to Aliaze for a job work process (e.g., Grinding or Dyeing). Now you’re receiving the finished product back:

• Quantity: 10 KG

• Job Work Cost: ₹100 per KG

• Total: ₹1000

• This is added back to AAKANKSH stock location.

 

After Complete Job Work Challan Inward You Should Move To Again Production > Transaction > Production In There It was show Production Entry Which You Have Created.

🔁 Path from Job Work to Inward & Inward to Production in Giggles ERP

✅ STEP 1: Go to Job Work

Path:
Production → Transactions → Job Work

Here you:

• Create a Job Work entry

• Add items (raw materials) to send to the vendor

• Use "Send Item Details" to initiate outward dispatch

This creates a Job Work Challan entry (with Job Work No like JW-0003-2025).

✅ STEP 2: Vendor Processes & Returns Goods

Once the vendor completes the job (e.g., processing, mixing, etc.), they return the finished/semi-finished item.

✅ STEP 3: Go to Inward to Record Returned Goods

Path:
Inventory → Transactions → Inward

Here:

• You click "+ Create New"

• Select Inward Type = Job Work Challan

• Enter Inward No (e.g., JWC-0003-2025)

• Select Job Work No (e.g., JW-0003-2025)

• Add returned item details (item code, quantity, rate)

💡 This inward entry links directly to the job work transaction created earlier.

✅ STEP 4: View Inward Record

After saving the inward entry:

• It will appear in the Inward List view (last image)

• You can click Item Detail to see what items were returned

✅ STEP 5:  Go to Production  to Record Returned Goods

Path:
Production → Transactions → Production

Here:

• Voucher Type: Production

• Voucher No: MPRO-0003-2025

• Voucher Date: 06-06-2025

• Location: AAKANKSH

💡 This Production Voucher is a result of finished goods coming back from Job Work and being accounted as in-house production output.

🔧 Work Order Creation Based on Stock or Sales Order

✅ Step 1. Create Work Order

Path: Production → Transactions → Work Order

• Click + Create New.

• Choose to create based on:

• 📦 Stock Requirement

• 🧾 Sales Order

✅ Step 2. Add Material Details (Assign BOM)

• Click on the Material Details tab.

• Click Add to include an item.

• Select the item and Assign Bill of Materials (BOM).

• Click Save after BOM is assigned.
  
  

✅ Step 3. Allocate Materials (Work Order Allocation)

• Go to the Work Order Allocation section.

• Allocate raw materials:

• If stock is available → allocate from the store.

• If not available → initiate a purchase request.

• This step helps reserve materials for production.
  
  

✅ Step 4. Finalize MRS (Material Requisition Slip)

• Click on Finalize MRS.

• The system will Show 3 types:

• ✅ Store for Allocated Qty

• 📦 Purchase Quantity

• 🛠️ Assemble

• Review material source details and confirm the MRS.
  
  

✅ Step 5. Move to Pending Planning

• After MRS is finalized, the Work Order moves to Pending Planning.

• This section lists all Work Orders requiring production planning.
  
  

✅ Step 6. Add Planning

• In Pending Planning, click Add Planning.

• You’ll be redirected to the Planning Screen.

• Here, define:

• 📅 Operation Type

• 🕒 Start & End Time

• 🏭 Machine / Plant

• Save the planning details.
  
  

✅ Step 7. Pending Production

• Once planning is done, the Work Order appears in the Pending Production list.

• These are orders ready for actual production but not yet started.
  
  

✅ Step 8. Add Production

• Click on Add Production to start manufacturing entry.

• You’ll be taken to the Production Entry Screen.
  
  

✅ Step 9. Production Item Details

• On this screen, view:

• ✅ Planned Quantity

• 🕒 Production Time

• 🔧 Operations & Machines Used

• 📦 Material Consumption

• Click on Material Consumption to view:

• Quantity of raw materials used

• BOM breakdown for the produced item.

🔧Work Order to Job Work → Inward → Production

This section details how production that is outsourced to a vendor (Job Work) is managed — from Work Order creation to final production entry, including material allocation, MRS, and inwarding returned goods.

✅ Step 1: Create Work Order

Path: Production → Transactions → Work Order

• Click + Create New

• Choose Job Work Type based on:

• 📦 Stock Requirement, or

• 🧾 Sales Order

💡 Even for Job Work, the system allows Work Orders to organize and control the material and output tracking.

✅ Step 2: Add Material Details (Assign BOM)

Tab: Material Details

• Click Add to select the item to be processed via Job Work.

• Assign the Bill of Materials (BOM) that includes input materials.

• Click Save after assigning.

✅ Step 3: Allocate Raw Materials

Tab: Work Order Allocation

• Allocate raw materials based on BOM:

• ✅ From store (if available)

• 🛒 Or trigger Purchase Request

• This reserves the materials for sending to the Job Worker.
  
  

✅ Step 4: Finalize MRS (Material Requisition Slip)

• Click Finalize MRS

• System will categorize:

• ✅ Store Issuable Qty

• 📦 Purchase Qty

• 🛠️ Assembly Qty (for future use or buffer)

• Confirm MRS to release materials for dispatch to the vendor.
  
  

✅ Step 5: Create Job Work Entry

Path: Production → Transactions → Job Work

• Create a Job Work entry based on MRS materials

• Add items (raw materials) to send to the vendor

• Use "Send Item Details" to initiate dispatch

📄 This generates a Job Work Challan (e.g., JW-0003-2025)

✅ Step 6: Vendor Processing

• The selected vendor processes the materials (casting, finishing, etc.)

• Goods are returned to your warehouse after completion
  
  

✅ Step 7: Record Returned Goods in Inward

Path: Inventory → Transactions → Inward

• Click + Create New

• Set Inward Type = Job Work Challan

• Link to Job Work No (JW-0003-2025)

• Enter Inward No (e.g., JWC-0003-2025)

• Add returned Item Details (code, quantity, rate)

💡 This entry logs processed items from Job Work back into your inventory.

✅ Step 8: View Inward Record

• Appears in Inward List View

• Use Item Detail button to check:

• Returned quantity

• Finished/semi-finished goods

• Rate and vendor linkage

✅ Step 9: Auto/Manual Production Voucher Entry

Path: Production → Transactions → Production

• Production Voucher is created to reflect the job work completion:

• Voucher Type: Production

• Voucher No: e.g., MPRO-0003-2025

• Operator Name: Job Work

• Machine/Plant: J-01 or Job Work

• Location: As per setup (e.g., AAKANKSH)

💡 This voucher finalizes the process, adds output to stock, and links back to the original Job Work entry.

2.8.4) Job Route Card Report

🎯 Primary Purpose:

✅ To track, document, and verify the progress and results of a Work Order that includes Job Work processing, material planning, and production.

 

This image is a Job Route Card Report from your Giggles ERP System, and it provides a summary of the Job Work-based production process for a specific Work Order. Here's a clear breakdown of what this report describes and how the process works:

🧾 Job Route Card Report – Explanation

🔹 Header Information:

🔧 Production Instruction Section

📦 Material Consumption Section (Finished Items)

This section shows which items were used or generated during the process:

❗ Important:
The Required Qty is 10 KG, but Consumed Qty is 0 KG, meaning material consumption hasn’t been recorded yet in the system, possibly awaiting manual entry or confirmation.

🔁 Process Summary (How It Works)

1. Work Order (WO-0005-2025) created for 10 KG of FITEM02.

2. The operation Cutting-Cutting is marked for Job Work (external processing).

3. A Job Work Challan is generated and items are sent out.

4. The vendor completes the processing, and the goods return.

5. Upon return, Production Voucher MPRO-0003-2025 is created to record finished production.

6. Final Output = 10 KG, no rejection or rework.

7. However, actual raw material consumption (FI105, FI106) hasn't been logged yet — should be reviewed.

✅ Final Notes

• This report shows a successful Job Work production cycle.

• You still need to complete the material consumption entry for full traceability.

• It is a key document for audit, costing, and inventory tracking.